Sample deliverable
Sample compliance matrix: RFQ W912JB27QA001
This is a real compliance matrix + response outline, built from the public posting for the Michigan Army National Guard’s “125 IN BN Pre-Deployment Yellow Ribbon” event RFQ in Novi. It’s the same product that costs $95 at founding-client prices.
Built October 20, 2026 from the public SAM.gov posting. Deadlines and details may have changed since, so always check the official posting and any amendments. This sample isn’t advice to bid, and Great Lakes Bids has no relationship with this buyer. On a narrow screen the big table scrolls sideways.
| Solicitation | W912JB27QA001, Request for Quote (combined synopsis/solicitation, commercial services) |
|---|---|
| Agency | Dept. of the Army / National Guard, USPFO Activity MI ARNG (contracting office in Lansing, MI) |
| Public posting | https://sam.gov/opp/eeddff93bad840a18d47b9996fd2f254/view (notice ID eeddff93bad840a18d47b9996fd2f254, updated 2026-10-19) |
| Set-aside / NAICS / PSC | 100% Small Business; NAICS 561990 (size std. $16.5M); PSC M1AB |
| Place / date of performance | Within 10 miles of Novi, MI, on 21 Nov 2026 |
| Questions due | 27 Oct 2026, 12:30 pm (posting says "EST"; see R22) |
| Quotes due | 3 Nov 2026, 12:30 pm EST, by email |
| Basis of award | Best value: price, past performance, technical approach (about equal weight); technical items rated acceptable/unacceptable |
| Source of this matrix | Full solicitation text from the official SAM.gov public Contract Opportunities data extract (downloaded 2026-10-20, file dated 2026-10-19 23:30 EDT). No login, key, CUI, or controlled material was used. |
Scope note. The posting's Attachment A (PWS) and Attachment B (clauses) are separate files on SAM.gov. This sample covers only the posting text. For a paying client we add every PWS line (R07) after the client downloads Attachment A from the public posting. Government contact names and emails are not repeated here; see sections 9.2 and 9.5.1 of the posting.
Bid/no-bid flags (read first)
- Funds are not available yet (FAR 52.232-18). The government may cancel the RFQ and owes nothing for quote costs (R01).
- Pass/fail items: small-business size for 561990, an active SAM registration, a venue within 10 miles of Novi on 21 Nov, a sample lunch menu, a total extended price, and signed SF30s for any amendments.
- FAPIIS/SPRS records: any negative record from the last 3 years can sink the quote (R18).
- Time-zone ambiguity: the posting labels the questions deadline "EST," but Michigan is on EDT on 27 Oct. Plan for the earlier reading.
Compliance matrix
| Req ID | Solicitation section | Requirement (paraphrased from public posting) | Type | Where it goes in the response | Owner | Client must provide | Risk / note |
|---|---|---|---|---|---|---|---|
| R01 | Header / FAR 52.232-18 | Funds are not presently available; no award until funds are available; Government may cancel with no reimbursement of quote costs. | Condition (info) | N/A - acknowledge internally | Client | None | Bid/no-bid factor: effort may not result in award. |
| R02 | Header | Solicitation W912JB27QA001, RFQ, competitive purchase order; combined synopsis/solicitation - this posting is the only solicitation document. | Info | Cover page of quote | Writer | Reference sol. no. on every page | Use exact sol. no. in file names and email subject. |
| R03 | 1.2 / 1.3 | 100% Small Business set-aside; size standard $16.5M (NAICS 561990). | Eligibility (pass/fail) | Company info block | Client | SAM entity registration showing small for 561990 | Client must self-verify size; we do not certify size. |
| R04 | 1.4 / 1.4.1 | NAICS 561990; PSC M1AB. | Info | Company info block | Writer | None | Confirm 561990 is in client's SAM NAICS list. |
| R05 | 1.5 / 1.5.1 / 7.2 | Period of performance: 21 Nov 2026; performance within a 10-mile radius of Novi, MI. | Technical (pass/fail) | Vol. 1 - venue statement | Client | Venue name/address within 10 miles of Novi; date availability hold | Missing a qualifying venue = likely unacceptable. |
| R06 | 1.6 | CLIN structure: 0001 Yellow Ribbon EVENT; 0002 MEALS. | Pricing structure | Vol. 2 - price sheet | Client (prices) / Writer (format) | Client's priced quote per CLIN | Price must map 1:1 to CLINs. |
| R07 | 1.7 | Requirement details are in Attachment A - PWS. | Technical | Vol. 1 - cross-reference every PWS item | Writer | Attachment A (download from SAM.gov posting) | NOT in public text; matrix v2 adds each PWS line once client supplies the attachment. |
| R08 | 1.8 | Applicable provisions and clauses in Attachment B. | Compliance | Reps & certs / acknowledgment | Client / QA | Attachment B; SAM reps & certs current | Review for any fill-in provisions (e.g., 52.212-3 reps via SAM). |
| R09 | 2.1 | Offeror must comply with all laws, regulations, standards and other constraints. | General | Statement in cover letter | Writer | None | |
| R10 | 2.2.1 | Company name and address, incl. DBA, as in SAM entity registration. | Admin (pass/fail) | Company info block | Client | SAM registration record | Must match SAM exactly. |
| R11 | 2.2.2 | Point of contact: name, email, phone. | Admin | Company info block | Client | POC details | Business contact only. |
| R12 | 2.2.3 | UEI and CAGE codes. | Admin (pass/fail) | Company info block | Client | UEI, CAGE from SAM | |
| R13 | 2.3 | Electronic format compatible with Microsoft 365 or Adobe PDF. | Format | All files | Writer / QA | None | Recommend PDF for both volumes. |
| R14 | 3.1 | VOLUME 1 - Technical Capability: include a sample LUNCH menu. Failure to provide may render quote unacceptable. | Technical (pass/fail) | Vol. 1 - Sample menu | Client (caterer) / Writer (layout) | Menu from client or its caterer | Highest elimination risk item. |
| R15 | 4.1 | VOLUME 2 - Pricing by CLIN; total extended price for the period of performance. Quotes without extended price may be unacceptable. | Pricing (pass/fail) | Vol. 2 - price sheet | Client | Unit and extended prices | QA checks math and totals. |
| R16 | 5.1 / 5.2 | Active SAM registration at award and throughout performance (needed to invoice in WAWF). | Eligibility (pass/fail) | Company info block | Client | SAM expiration date | SAM registration is free at SAM.gov. |
| R17 | 6.1-6.4 | Evaluation: best value - price, past performance, technical approach (rated approx. equal). Technical capability = experience with relevant/similar contracts; technical approach and capability rated acceptable/unacceptable. Award may go to other than lowest price. | Evaluation criteria | Vol. 1 - short experience + approach section | Writer (from client facts only) | 2-3 similar events the client actually performed | Even though only the menu is listed in 9.4, add brief experience/approach so evaluators can rate it - verify with CO via question if unsure. |
| R18 | 6.5 | Negative info in FAPIIS or SPRS in last 3 years may render quote unacceptable. | Responsibility | N/A - internal check | Client | Client checks own FAPIIS/SPRS records | Bid/no-bid factor. |
| R19 | 7.1 | Firm-fixed-price contract under FAR 12.207. | Contract type | Vol. 2 note | Writer | None | Price is fixed; include all costs. |
| R20 | 7.3 / 7.4 | Coordinate with COR; attend Pre-Performance Meeting on Teams. | Post-award | N/A | Client | None | Plan availability. |
| R21 | 8.1-8.5.4 | Invoicing: Net 30; invoice after service performed; acceptance at Novi, MI; submit via WAWF/PIEE (DFARS 252.232-7006). | Post-award | N/A | Client | PIEE/WAWF vendor account | Client needs WAWF access before invoicing. |
| R22 | 9.1 / 9.2 | Questions due 27 Oct 2026, 12:30 pm (posting says EST) by email to the addresses in sec. 9.2; no phone questions. | Deadline | N/A | Client sends; Writer drafts | None | Posting labels 27 Oct as 'EST' while Michigan is on EDT that day - treat as 11:30 am EDT to be safe or confirm. |
| R23 | 9.3-9.3.2 | Offeror responsible for complete submission before closing; confirm receipt email; if none, contact contract administrator. | Submission | N/A | Client | Receipt confirmation | Client submits; we never submit on client's behalf. |
| R24 | 9.4.1 | Submit Volume I - sample menu. | Submission (pass/fail) | File 1 | Client | ||
| R25 | 9.4.2 | Submit Volume 2 - Pricing. | Submission (pass/fail) | File 2 | Client | ||
| R26 | 9.4.3 | Signed SF30 for each amendment, if amended. | Submission (pass/fail) | File 3 (per amendment) | Client | Signed SF30(s) | The notice on SAM.gov has been reposted/updated (latest 19 Oct 2026); client must check for amendments and sign SF30s. |
| R27 | 9.5 / 9.5.1 | Quotes due 3 Nov 2026, 12:30 pm EST, by email to all three addresses in sec. 9.5.1. | Deadline (pass/fail) | Email submission | Client | Send to ALL listed addresses; allow buffer for email size limits. | |
| R28 | 9.6 | Government may award without clarifications/discussions. | Strategy | Whole quote | Writer / QA | Submit best quote first time. |
Annotated response outline
- Cover email (subject: "W912JB27QA001 Quote: [Company]"). Lists the attachments and acknowledges amendments by number. Sent to all addresses in sec. 9.5.1.
- Company information block (R10–R12, R16): legal name/DBA exactly as in SAM, address, POC, UEI, CAGE, SAM expiration date, small-business statement for NAICS 561990.
- Volume I: Technical Capability (R05, R07, R14, R17)
- 1.1 Venue: name and address, distance from Novi, date hold for 21 Nov 2026
- 1.2 Sample lunch menu (required)
- 1.3 Approach: how each PWS item is met (filled in from Attachment A)
- 1.4 Relevant experience: 2–3 similar events the client actually delivered (client facts only)
- Volume II: Pricing (R06, R15, R19): CLIN 0001 Event and CLIN 0002 Meals, with unit price, quantity, extended price, and total for the period of performance. Firm fixed price.
- Signed SF30s, one for each amendment (R26).
- Final QA pass: every "pass/fail" row checked, file formats PDF/M365, all three recipient addresses, sent before 3 Nov 12:30 pm EST, receipt confirmation saved.
Delivered with every compliance matrix
- The matrix as .xlsx and .csv, with a submission checklist tab, plus a PDF.
- One revision round, turned around in 48–72 business hours.
- You review, sign, and submit your quote. Great Lakes Bids never submits, signs, or certifies for a client. This matrix does not predict or guarantee an award.